Verena Schiffer Consulting specialises in the professional and tailor-made search of executive assistants and secretarial staff for senior management across all industries as well as employees in the office management sector.

For my client, a Munich based European private equity firm run by entrepreneurs for entrepreneurs that focuses on supporting the growth of SMEs with capital and digitalisation expertise and pursues a build-and-scale strategy, I am looking for a full-time

Executive Assistant (m/f/d)

Role:

As an Executive Assistant, you will not only ensure professional front desk and back office processes and provide high-quality administrative support to the team but also contribute to creating a positive environment for effective work flow and team communication. The firm is a fast-growing business and you will be exposed to an entrepreneurial, dynamic environment, in a role that will enable you to learn about and participate in strategy and the commercial world of business.

Elements of the role include:

  • Seamless organisation of travel including proactive coordination of flights, hotels, visas, car bookings, etc. and preparation of travel expenses reports
  • Handling and planning of internal and external meeting, events and telephone conferences
  • Welcoming and taking care of guests in both German and English language
  • Responding to phone, e-mail and in-person inquiries
  • Preparation of documents for external and internal presentations
  • Working closely with the team and liaise and communicate with senior management of the portfolio companies and external business contacts
  • Facility management (e.g. order office equipment / materials / refreshments / liaise with cleaning company, etc.)
  • Maintaining effective electronic and physical filing systems
  • Managing ad hoc projects as agreed

Key Skills and Experience:

  • Excellent educational background and some amount of relevant work experience as an Executive Assistant
  • Friendly and warm personality with excellent attention to detail
  • Strong organizational, administrative and time management skills
  • Fluency in German and English is a must
  • High degree of professionalism in both written and verbal communication
  • Proficient in handling Microsoft Office applications
  • Leadership competencies and positive, “can-do” attitude with team player skills
  • Enthusiasm and ability to work under pressure
  • Background and understanding in Private Equity, M&A or Transaction Services is an advantage

Your Perspective:

  • A diverse role with a lot of responsibility in a very dynamic environment with a flat organizational structure and a friendly team
  • A competitive salary package (fixed salary and an annual performance-related bonus)
  • A modern and prestigious workplace in the heart of Munich

Interested? Then please submit your application (in English or German), including your notice period and salary expectations, to . I look forward to hearing from you.

Interessiert? Dann freue ich mich auf Ihre aussagekräftigen Bewerbungsunterlagen in elektronischer Form mit Angabe Ihres möglichen Eintrittstermins und Ihrer Gehaltsvorstellung per Email an oder bewerben Sie sich online:


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