München | Vollzeit

My client, a German investment firm aims to invest in pioneering products and services leveraging disruptive digital technologies in the hospitality, food and retail sectors. It is head-quarterd in Munich with satellite offices in Paris and Düsseldorf and currently consists of 10 people. For the Munich office I am searching for a full-time

Office Manager (m/f/d)

Main tasks

Office Management

  • Acting as a personal assistant to the executive team
  • Providing office support including external partners’ and employees’ support across multiple offices
  • Keeping well-organised files and records of business activity
  • Researching company data and archived reports, keeping computer databases up to date
  • Ordering office stationery and other supplies
  • Preparing documents by printing, copying, and binding
  • Assisting with minor technical support
  • Making travel arrangements for employees and filing travel expenses
  • Selecting and managing service providers, e.g. cleaners, suppliers, etc.
  • Scheduling appointments and events
  • Preparing meeting rooms by setting up chairs and getting refreshments
  • Participating in office meetings and taking meeting minutes
  • Giving feedback on office efficiency and suggesting possible improvements
  • Being ready for other administrative tasks, e.g. collecting and inputting company data


  • Interacting with external visitors either on the phone or in person
  • Answering phone calls and connecting callers; taking phone messages and passing them on
  • Writing and editing company correspondence; collecting and sorting post

Book Keeping

  • Following up on business communications, billing and ordering
  • Invoicing
  • Using spreadsheets to track expenses and company spending

Key Skills and Experience

  • Abitur (relevant bachelor degree would be a plus);
  • Previous experience in Office Management, Reception, Filing, Bookkeeping, Order Management, Invoicing, Billing and Reporting;
  • Proficient in accounting, business law, marketing, international business;
  • Financially numerate with ready knowledge of Microsoft Office;
  • Strong prioritization skills and organizational skills;
  • Excellent communications skills, including listening, confidentiality and discretion;
  • Detail, goal and quality oriented;
  • Genuine and demonstrable experience and interest in our focus sectors;
  • Desire and interest to work in the investment industry;
  • Self-starter, prepared to work under own initiative;
  • Fluency in German (native speaker) and English is a must; Proficiency in French is desirable

Your Perspective

  • A diverse role with a lot of responsibility and independent work in a dynamic environment with a flat organisational structure and a very friendly team
  • A permanent position with a competitive salary package
  • A modern workplace in Munich-Schwabing