München | Vollzeit

For my client, a Munich based European private equity firm run by entrepreneurs for entrepreneurs that focuses on supporting the growth of SMEs with capital and digitalisation expertise and pursues a build-and-scale strategy, I am looking for a full-time

Executive Assistant (m/f/d)


As an Executive Assistant, you will not only ensure professional front desk and back office processes and provide high-quality administrative support to the team but also contribute to creating a positive environment for effective work flow and team communication. The firm is a fast-growing business and you will be exposed to an entrepreneurial, dynamic environment, in a role that will enable you to learn about and participate in strategy and the commercial world of business.

Elements of the role include:

  • Seamless organisation of travel including proactive coordination of flights, hotels, visas, car bookings, etc. and preparation of travel expenses reports
  • Handling and planning of internal and external meeting, events and telephone conferences
  • Welcoming and taking care of guests in both German and English language
  • Responding to phone, e-mail and in-person inquiries
  • Preparation of documents for external and internal presentations
  • Working closely with the team and liaise and communicate with senior management of the portfolio companies and external business contacts
  • Facility management (e.g. order office equipment / materials / refreshments / liaise with cleaning company, etc.)
  • Maintaining effective electronic and physical filing systems
  • Managing ad hoc projects as agreed

Key Skills and Experience:

  • Excellent educational background and some amount of relevant work experience as an Executive Assistant
  • Friendly and warm personality with excellent attention to detail
  • Strong organizational, administrative and time management skills
  • Fluency in German and English is a must
  • High degree of professionalism in both written and verbal communication
  • Proficient in handling Microsoft Office applications
  • Leadership competencies and positive, “can-do” attitude with team player skills
  • Enthusiasm and ability to work under pressure
  • Background and understanding in Private Equity, M&A or Transaction Services is an advantage

Your Perspective:

  • A diverse role with a lot of responsibility in a very dynamic environment with a flat organizational structure and a friendly team
  • A competitive salary package (fixed salary and an annual performance-related bonus)
  • A modern and prestigious workplace in the heart of Munich